Getting Started with your Bid & Proposal Co-ordinator Apprenticeship

Welcome to your Bid & Proposal Co-ordinator Apprenticeship with The JGA Group. This page will help you get started with your apprenticeship.

On this page:

Apprenticeship Overview

The Bid & Proposal Co-ordinator apprenticeship programme is made up of 10 core modules. After an introductory session, you may join the course at any module. Seminars are held remotely via Teams or Zoom, supplemented with online learning tools and self-study materials. Progress is recorded via an online tool (OneFile).

It is a requirement of the government that over the course of the apprenticeship you spend at least 20% of your time completing activities which are not part of your day-to-day job role. This is called off-the-job training. If you do not have GCSE/O Level grades A-C/4-9 in English and maths, JGA will provide you with teaching to achieve an equivalent Functional Skills qualification.

Module Summary

  • Introduction to bidding
  • The roles and responsibilities of the bid team
  • The context of bidding
  • The bid and proposal process
  • General background to bidding and how it fits into the business development lifecycle and how relevant it is to the organisation
  • Approaches to bid/proposal preparation
  • How opportunities/pipeline activities are tracked

The roles and responsibilities required for the business development cycle, including bid managers, proposal management, writers, document managers, graphic and knowledge base managers

  • Capture planning and further detail on the end stages of the BD Lifecycle
  • Bid / No bid decision making – gate stages 
  • Customer engagement and capture planning
  • Competitive tendering and presentations
  • Defining ‘knowledge management’
  • The information and data stored under a knowledge management framework
  • Implementing and managing a knowledge management plan
  • Overview of bid preparation process and schedule, creating a schedule and Clarification Questions (CQs). 
  • Follow a detailed proposal from opportunity qualification/Request for Information (RFI) stage, solution development, bid resource allocation, proposal writing and development, production and submission 
  • Managing the process, meetings, workshops, tracking progress and time management
  • Use supporting templates and procedures, ensuring necessary steps, reviews and signatories are planned prior to proposal submissions 

  • How to use bid software to compile electronic submissions and understand how e-portals work
  • How to assist in the dissection of a bid (inc. capture planning information) and identify both good and bad practice
  • Customer key issues and win strategy for individual proposals
  • Core bid writing and editing skills
  • Methods to create bid and proposal documents
  • Improving documents through the drafting process
  • AI and software tools eg. Grammarly, Hemmingway Editor, ChatGPT

  • Bid writing style guides and incorporating win strategy, reviewing, proofreading, formatting, publishing, printing and uploading
  • Pricing positioning and how to best describe cost vs. price vs. value
  • Contract management and key areas for risk and mitigation of contracts
  • Handling data, confidentiality, data protection, competition law, relevant business commercial policy

Your Tutors & Coaches

The full team involved in teaching and coaching for the Bid and Proposal Apprenticeship.

Angela Denise
Tutor & Coach

Gemma Waring

Paula Wakelin

Paula Waklin
Progress Adviser

Bee Dalrymple
Coach & Progress Adviser

Explaining the Roles

There are three key roles in the team which will support your apprenticeship. Some members of staff cover more than one of these.

Your tutor will lead you through your workshops or seminars and deliver a large proportion of the knowledge elements of your apprenticeship with you.

Your coach will meet with you each month to help develop and evidence your skills and behaviours within the workplace. Your line manager will attend part of this session. They will help you gather evidence to demonstrate your overall competency.

Your learner progress adviser will help provide additional support where needed and monitor your progress. You will meet with them, and your line manager, every three months.

Your E-Portfolio: OneFile

We use OneFile as our e-portfolio system. This is where your assignments will be set, you will submit your work and you will log your off-the-job training.

Your regular reviews will be stored on here as will some resources for your course. You will complete a learning journal, be able to monitor your progress towards your Knowledge, Skills and Behaviours and refer to your workplace training plan.

Our training video covers all the key features of OneFile you need to know. Visit the Support and FAQs page if you have questions or issues.

Mandatory Units

The JGA Group is strongly committed to practices that protect children, young people and adults from the risk of abuse, neglect or significant harm. Staff recognise and accept their responsibility to develop an awareness of the risks and issues involved with Safeguarding.

Therefore, as part of your enrolment process for your apprenticeship, we require you to complete the JGA Safeguarding – ETF Learners Side-by-Side Courses. Which will introduce you to key topics within Safeguarding.

Side-by-Side is a Prevent resource for learners from the Education and Training Foundation.

The modules will cover:

  • Radicalisation and Extremism
  • Staying Safe Online
  • What can you trust?
  • British Values

Please create a login and complete the Side-by-Side training.

You will be required to complete the module and assessment (short quiz) for the topics in order for you to unlock your certificate.

When you have achieved all four modules mentioned above, please download ALL FOUR certificates, attach and submit them to your assigned task named: JGA Safeguarding (This task will be assigned to you on OneFile after attending your OneFile training session).

Once your certificates have been checked, you will complete your JGA Safeguarding learning aim and it will appear as 100% completed.

View more information and a video guide

For ETF account support please email ETF support directly.

Workplace Development Plan

A Workplace Development Plan will be developed with you, your Line Manager and your JGA skills coach.

This will include specific role related learning or activities to help you achieve the Knowledge, Skills and Behaviours (KSBs) required by the apprenticeship standard.

It will help you to evidence your progress and meet the off the job training requirement.

It is a key tool to individualise the apprenticeship to your needs and that of the business.

Programmed Activities

Learner Handbook

Alongside this learner zone, the handbook will help you understand the general expectations of how each party to the apprenticeship should behave (you, your employer and us). It outlines the academic code, how to write assignments and what is unacceptable practice.

Safeguarding, Prevent, Welfare & British Values

Paula Wakelin
Paula WakelinSafeguarding & Prevent Officer
There is nothing more important than keeping you safe. If you or someone you know is at risk, click on the button below to raise your concerns.
We are strongly committed to practices that protect you from the risk of abuse, neglect or significant harm. Our staff recognise and accept their responsibility to develop an awareness of the risks and issues involved in safeguarding. All staff and learners should have zero tolerance for abuse, bullying, neglect and violence.

Prevent is about safeguarding people and communities from the threat of terrorism. At the heart of Prevent is safeguarding children and adults and providing early intervention to protect and divert people away from being drawn into terrorist activity.

We provide expert support to help you on your apprenticeship journey. This includes mental health and neurodiversity, careers guidance and academic and financial challenges.

We want to help you achieve your full potential. We offer careers consultancy to ensure you have impartial and constructive information and guidance to help you decide and then to action your career decisions.

We aim to create an equal, diverse, inclusive and respectful culture. All of us contribute towards this culture through our actions and words. JGA aims to address any barriers to equality in our systems, policies and decision making as well as in our behaviour and ways of working.

The Fundamental British Values underpin what it is to be a citizen in a modern and diverse United Kingdom, valuing our community and celebrating diversity.

There is a code of conduct which applies to you and all learners on our programmes. This lays out the expectations for your behaviour whilst on the apprenticeship.